Edumania-An International Multidisciplinary Journal

Archiving Policy: Manuscript Deposition and Digital Preservation

Archiving is a Digital preservation that can be seen as the set of processes and activities that ensure the information that now exists in digital formats is backed up and distributed to guarantee continued access for the long term. The digital content of the journal is precious, and measures are in place to ensure its current accessibility and long-term preservation. The preservation policy includes the following steps:

• Website archiving

• Abstracting/Indexing services

• Self-archiving

Long-term availability and accessibility of research work to relevant audiences and readers

It helps minimize or eliminate the risk of digital decay of valuable information by preserving content for a long time. In a disaster, data retrieval from archive storage is easy. You can recover archived copies of your journals and make them accessible to the public if the original output is lost or removed from a publication. The more archives you join and submit your scholarly articles to, the higher the chances of your journal discovery and visibility. When articles are published, authors can self-archive the accepted manuscript on their website and in their funder’s or institutional repositories for public release.

Self-Archiving Rights

Authors may self-archive the accepted manuscript (post-peer-review, pre-typeset) on personal websites or institutional repositories one month after publication, provided the CC BY-NC-ND licence and a link to the publisher’s version are included. 

Long-Term Digital Preservation

“All articles published in Edumania are automatically archived via the Internet Archive (archive.org) to ensure permanent accessibility. Metadata is also deposited in Crossref for long-term discoverability. In the event of a digital disaster, archived copies can be recovered and restored from these repositories.”

Copyright and License: Intellectual Property
Privacy Statement
The journal respects the intellectual property rights of authors and the confidential information shared by the authors with the journal is used exclusively for the stated purposes of the journal and will not be made available to any other party.

Copyright
In order to publish and disseminate research articles, we need certain publishing rights from authors, which are determined by a publishing agreement/ author declaration between the author and the Journal.
Authors grant declaration and consent, a copyright, to publish the article in Edumania and identify itself as the original publisher. Copyright to any open access article in the journal is retained by the author(s) and the publisher only. Authors retain following rights:
Retain patent and trademark rights, rights to use their research data freely without any restriction, receive proper attribution and credit for their published work, re-use their own material in new works without permission, use and share their works for scholarly purposes (with full acknowledgement of the original article), publicly share the preprint on any website or repository at any time, publicly share the accepted manuscript on non-commercial sites, and publicly share the final published article.

License
The Creative Commons Attribution License 4.0 formalizes these and other terms and conditions of publishing articles. The journal chooses the licence Creative Commons Attribution-NonCommercial-NoDerivatives 4.0 International (CC BY-NC-ND 4.0). This license requires that reusers give credit to the creator. It allows reusers to copy and distribute the material in any medium or format in unadapted form and for noncommercial purposes only. All readers are free to read and use the article, as long as its integrity is maintained and its original authors, citation details and publisher are identified.

All authors need to submit following consent with the manuscript to the editor.

Author declaration/ Author consent/ License agreement
In submitting an article to the journal, I certify that:

1.  I am authorized by my co-authors to enter into these arrangements.

2.  I warrant, on behalf of myself and my co-authors, that:

• the article is original, has not been formally published in any other journal, is not under consideration by any other journal and does not infringe any existing copyright or any other third-party rights;

• I am/we are the sole author(s) of the article and have full authority to enter into this agreement and in granting rights to Edumania are not in breach of any other obligation;

• the article contains nothing that is unlawful, libelous, or which would, if published, constitute a breach of contract or of confidence or of commitment given to secrecy;

• I/we have taken due care to ensure the integrity of the article. To my/our – and currently accepted scientific – knowledge all statements contained in it purporting to be facts are true and any formula or instruction contained in the article will not, if followed accurately, cause any injury, illness or damage to the user.

• If I am using any personal details or images of patients, research subjects or other individuals, I have obtained all consents required by applicable law and complied with the publisher’s policies relating to the use of such images or personal information.

3.  I, and all co-authors, agree that the article, if editorially accepted for publication, shall be licensed under the Creative Commons Attribution License 4.0.

4. copyright and all rights under it.I have the consent of each author (co-authors) to transfer and assign any and all right, title, and interest, including copyright of the article referenced above. I hereby assign and transfer to the Editor Edumania

Explanatory notes: The Creative Commons Attribution License 4.0 provides the following summary (where ‘you’ equals ‘the user’):

You are free to:
Share — copy and redistribute the material in any medium or format
Adapt — remix, transform, and build upon the material for any purpose, but not commercially.
The licensor cannot revoke these freedoms as long as you follow the license terms

Under the following terms:
Attribution— you must give appropriate credit, provide a link to the license, and indicate if changes were made. You may do so in any reasonable manner, but not in any way that suggests the licensor endorses you or your use.

No additional restrictions—you may not apply legal terms or technological measures that legally restrict others from doing anything the license permits.

AI Generated Content Policy

In line with evolving academic practices, Edumania International Multidisciplinary Journal maintains a clear policy regarding AI-generated content. While we acknowledge the transformative potential of artificial intelligence and its tools in research and writing, authors are required to disclose the use of any AI tools in the generation of any part of their manuscript (including text, code, figures, or data analysis) during the submission process. It is imperative that AI tools are not listed as authors. The ultimate responsibility for the integrity, originality, accuracy, and ethical implications of the content presented in the manuscript lies solely with the human authors. Our policy aims to promote transparency, maintain academic integrity, and ensure the quality of published research.

1. AI as an Author is Prohibited: AI tools, Large Language Models (LLMs), chatbots, or any other AI-assisted technologies do not qualify for authorship of a manuscript. Authorship implies responsibility, accountability, and the ability to consent to publication, approve the final version, and investigate questions related to accuracy or integrity – responsibilities that can only be attributed to and performed by humans. AI tools cannot be listed as authors or co-authors in the manuscript, nor can they be cited as authors.

2. Disclosure of AI Tool Use: Authors must be transparent about the use of AI tools in the preparation of their manuscript. Disclosure is required for any AI tool used to generate, modify, or analyze content, including but not limited to:

• Generating text (e.g., introductions, literature reviews, discussions, abstracts)

• Generating or altering figures, images, or graphical elements (exceptions might apply if the manuscript is specifically about AI image generation, in which case it must be clearly labeled and discussed)

• Translating text

• Analyzing data

• Generating code

• Summarizing existing literature

 How to Disclose:

• In the Methods Section: For AI tools used in research design, data collection, analysis, or interpretation (e.g., specific algorithms, software). Please provide details on the tool name, version, and how it was used.

• In the Acknowledgements Section: For AI tools used in the writing process to improve language, grammar, clarity, or style (e.g., grammar checkers, rephrasing tools). State the name of the tool(s) and their specific application.

• A Statement upon Submission: Authors will be asked to confirm their adherence to this policy and disclose any AI tool usage during the submission process.

3. Human Oversight and Responsibility: Authors are solely responsible and accountable for the entire content of their submitted manuscript, including any portion produced or assisted by AI tools. This includes:

• Accuracy: Ensuring the factual accuracy of all AI-generated or AI-assisted content. AI tools can “hallucinate” or produce incorrect, biased, or misleading information.

• Originality and Plagiarism: Verifying that AI-generated text is free from plagiarism and appropriately cited where necessary. Authors must ensure that the work is original and does not infringe on third-party rights.

• Ethical Considerations: Being aware of potential biases in AI outputs and taking steps to mitigate stereotypes or misinformation.

• Intellectual Property and Confidentiality: Authors should exercise caution when inputting sensitive, confidential, or unpublished information into AI tools, as the privacy policies of these tools vary and may result in the loss of confidentiality or intellectual property rights.

4. Prohibited Use of AI:

• Falsification or Fabrication: AI tools must NOT be used to fabricate or misrepresent research data, results, or findings.

• Generating Core Arguments/Conclusions: AI should not be used to autonomously generate the core arguments, hypotheses, interpretations, or conclusions of the study. These must be the intellectual contribution of the human authors.

5. For Reviewers and Editors:

• Confidentiality: Reviewers and editors must not upload submitted manuscripts or any parts thereof into generative AI tools, as this could breach the confidentiality of the authors’ work and potentially expose sensitive information.

• Independent Judgment: AI tools should not be used by reviewers or editors to generate substantive parts of their reviews or editorial decisions. All evaluations and decisions must be based on human expert judgment.

This policy will be regularly reviewed and updated to adapt to the rapid advancements in AI technology and evolving best practices in scholarly communication. By submitting to Edumania International Multidisciplinary Journal, authors affirm their adherence to this comprehensive AI Generated Content Policy.

Read our Plagiarism Policy in the Peer Review & Editorial Policies Section

Data Sharing and Reproducibility

Data Availability

Authors are required to include a Data Availability Statement in every manuscript. Please select and insert one of the following in your article:

• “Data are available from the corresponding author on reasonable request.”

• “All data generated or analyzed during this study are included in the published article and its supplementary files.”

• “Data are openly available via [Repository Name] at https://doi.org/[Repository-DOI].”

Repository Policy

Version Deposit Policy
Authors are permitted to deposit all versions of their manuscript in any institutional, subject-specific, or preprint repository of their choice without embargo:

• Submitted version (pre-peer-review, preprint) → Deposit anytime, anywhere (e.g., SSRN, ResearchGate, arXiv).

• Accepted version (Author Accepted Manuscript, post-peer-review) → Deposit one month after publication in institutional repositories (e.g., DSpace, Zenodo) or funder-mandated archives.

• Published version (Version of Record) → Must link to the journal’s official DOI; may be deposited in repositories that allow publisher PDFs, with CC BY-NC-ND 4.0 licence retained.

Licensing for Deposited Versions

• Submitted/Accepted versions: Any licence (CC BY, CC0, etc.) is allowed.

• Published version: Must retain CC BY-NC-ND 4.0 and include citation: “© The Authors 2025. Published by ICERT under CC BY-NC-ND 4.0. DOI: https://doi.org/10.59231/…”

Repository Recommendations

• Institutional: DSpace, EPrints, Bepress.

• Subject: SSRN, arXiv, OSF, RePEc.

• Data: Zenodo, Figshare, Dryad, Mendeley Data.

• General: Internet Archive, ResearchGate (non-commercial use only).

Code & Software

If your study uses custom code, statistical scripts, or software, please deposit them in a public repository (GitHub, GitLab, Zenodo) and include the DOI/link in the Data Availability Statement.

Read Conflict of Interest and Research Misconduct Statement in Peer Review and Editorial Policies

Privacy Statement (Author-Focused)

What We Collect

We collect the following personal data during submission and peer review:

• Names, affiliations, ORCID iDs, email addresses (for correspondence and metadata).

• Manuscript files, cover letters, reviewer reports (for editorial decision-making).

• Payment details (for APC processing; handled via secure third-party gateway, not stored by ICERT).

How We Use Your Data

• Correspondence: To communicate editorial decisions, proofs, and publication updates.

• Metadata: To deposit your article metadata to Crossref, DOAJ, Google Scholar, and indexing services.

• Statistics: To compile anonymized acceptance rates, review times, and geographic diversity reports.

• Archiving: To preserve your manuscript and correspondence in the Internet Archive.

Data Protection

• Confidentiality: Reviewer identities are masked; author data is not shared with third parties except as required for indexing.

• Security: All data is stored on encrypted servers (Hostinger, USA) with access limited to editorial staff.

• Retention: Your data is retained for the journal’s lifetime; you may request deletion 12 months post-publication (barring legal obligations).

• GDPR Compliance: Authors/reviewers from the EU have the right to access, rectify, or erase their data; requests to edumania@icert.org.in will be processed within 30 days.